S&S UNLIMITED, INC
EXTRAORDINARY EVENTS DON’T JUST HAPPEN, THEY ARE PLANNED.
ASSOCIATION MANAGEMENT
S & S Unlimited, Inc. performs the following services for and on behalf of Associations:
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Provide to the Association and its officers, committee chairs and others whom have been delegated responsibilities, professional and technical assistance to carry out policies and programs to meet goals.
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Participate in the planning, development and implementation of events, programs and activities as described herein.
MEMBERSHIP
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Market and recruit new members.
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Send membership notices to agencies and individuals in advance of renewal date.
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Send follow-up notices to agencies and individuals to collect late renewals, if any.
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Maintain up-to-date listing of paid members with contact information.
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Receive, record and deposit dues payments.
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Disseminate meeting notices and other notices as required.
FINANCIAL MANAGEMENT
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Deposit any funds received.
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Maintain AP/AR as directed.
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Prepare monthly financial statements.
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Assist Association President and/or Budget Committee with development and preparation of annual budgets.
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Assist with maintaining Association budget; review income, expenses, and oversee budget for overruns.
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Assure appropriate IRS filling.
PUBLICATIONS
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Maintain Association website and keep current with relevant information.
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Maintain Association Social Media Forums (i.e., LinkedIn, X, Facebook, etc.)
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Assist Member Services with annual directory as requested.
TRAINING
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Work with Association Committees to plan and schedule training sessions, workshops, and other educational sessions, as planned.
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Develop all materials, brochures, marketing and arrange for presenters and programs necessary to conduct training sessions and workshops authorized by Association.
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Maintain registrations, payments, etc as necessary to conduct such training.
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Deposit fees collected and copy to Treasurer.
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Provide a detailed report of activities to Association Board at each regularly scheduled meeting on each training, workshop and conference.
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Recommend training sites, dates in cooperation and coordination with Association designated committees.
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Market training session and workshops by website and electronic communications and/or mailed notices.
MEETINGS
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Develop meeting agenda and programs in coordination with Committee Representatives for all meetings, conferences and training sessions.
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Committee meetings, schedule and market, prepare agendas and other meeting documents.
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Training sessions are to be developed in concert with the appropriate committee to meet the training needs of the membership.
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Determine meeting sites, dates, and hotel selection, etc.
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Develop meeting notices, agendas, hotel information, etc. and distribute to members and non-members in Association, or to other states, as determined.
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Work with Association leadership in establishing agendas and arranging for speakers and presenters.
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Market conferences and meetings via website and electronic communications and mailed notices as directed.
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Prepare registration packages for all attendees, receive payments, deposit.
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Handle onsite registration at all meetings.
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Make special arrangements for out-of-town speakers, presenters, etc.
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Coordinate all meeting activities, meeting room arrangements, meals, banquets and breaks with hotel.
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Review hotel bills and facilitate payment of legitimate bills.
BUSINESS PARTNERS/SPONSORS
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Maintain Business Partner list and solicit for new partners.
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Solicit exhibitors for conference attendance.
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Send notices of meetings/conferences requesting exhibitor participation.
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Receive, record and deposit exhibitor fees.
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Coordinate with exhibit booth space with hotels and exhibitors.
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Coordinate with exhibit booth contractors on setting up and taking down booths.
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Coordinate exhibitor registrations, arrangements and work with exhibitors as needed during meeting to assure maximum opportunity for successful exhibitor show.
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Arrange for Business Partners recognition.
TRAVEL (ALL TRAVEL MUST BE PRE-APPROVED BY THE PRESIDENT)
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Attend all regularly scheduled Association Executive Board Meetings, conferences / trainings, plus any additional meeting and/or trainings deemed necessary by the Association President.
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Travel as required to administer Association office.
LEGISLATIVE CONFERENCE (National)
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Assist with arrangement of meetings with Congressional Members at Legislative Conference.
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Assist with creation and dissemination of Association Legislative Position Paper.
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Notify Association Members of activities at Legislative Conference.
LEGISLATIVE (Local)
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Assist Association Legislative Chair in monitoring legislative issues and disseminating information to Association members.
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Assist with legislative meetings and/or receptions as determined by the Association President.
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Maintain legislative information on Association website.
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Notify Association members of relevant pending legislation.
GENERAL DUTIES
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Coordinate Association activities with appropriate groups.
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Maintain official minute book for Association and post on website.
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Assist Nominating Committee and Secretary with nomination and election process as deemed necessary.
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Respond to correspondence and phone calls pertinent to Association business.
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Maintain office for the operations of Association.
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Communicate with members via website and electronic communications.
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Other duties as assigned.
ADDRESS: 12246 FM 1769, GRAHAM, TEXAS 76450
TEL: 940-521-9982 | SHELLI@BRAZOSNET.COM