S & S Unlimited, Inc. performs the following services for and on behalf of Associations:  
 

• Provide to the Association and its officers, committee chairs and others whom have been delegated responsibilities, professional and technical assistance to carry out policies and programs to meet goals.  

• Participate in the planning, development and implementation of events, programs and activities as described herein.  

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MEMBERSHIP   

1. Market and recruit new members. 

2. Send membership notices to agencies and individuals in advance of renewal date. 

3. Send follow-up notices to agencies and individuals to collect late renewals, if any. 

4. Maintain up-to-date listing of paid members with contact information. 

5. Receive, record and deposit dues payments.

6. Disseminate meeting notices and other notices as required.  

FINANCIAL MANAGEMENT

1. Deposit any funds received.

2. Maintain AP/AR as directed. 

3. Prepare monthly financial statements. 

4. Assist Association President and/or Budget Committee with development and preparation of annual budgets. 

5. Assist with maintaining Association budget; review income, expenses, and oversee budget for overruns. 

6. Assure appropriate IRS filling. 

PUBLICATIONS  

1. Maintain Association website and keep current with relevant information. 

2. ​Maintain Association Social Media Forums (i.e., LinkedIn, X, Facebook, etc.) 

3. Assist Member Services with annual directory as requested.  

 

TRAINING  

1. Work with Association Committees to plan and schedule training sessions, workshops, and other educational sessions, as planned. 

2. Develop all materials, brochures, marketing and arrange for presenters and programs necessary to conduct training sessions and workshops authorized by Association. 

3. Maintain registrations, payments, etc as necessary to conduct such training. 

4. Deposit fees collected and copy to Treasurer. 

5. Provide a detailed report of activities to Association Board at each regularly scheduled meeting on each training, workshop and conference. 

6. Recommend training sites, dates in cooperation and coordination with Association designated committees. 

7. Market training session and workshops by website and electronic communications and/or mailed notices.   

 

MEETINGS  

1. Develop meeting agenda and programs in coordination with Committee Representatives for all meetings, conferences and training sessions. 

2. Committee meetings, schedule and market, prepare agendas and other meeting documents. 

3. Training sessions are to be developed in concert with the appropriate committee to meet the training needs of the membership.

4. Determine meeting sites, dates, and hotel selection, etc. 

5. Develop meeting notices, agendas, hotel information, etc. and distribute to members and non-members in Association, or to other states, as determined. 

6. Work with Association leadership in establishing agendas and arranging for speakers and presenters. 

7. Market conferences and meetings via website and electronic communications and mailed notices as directed. 

8. Prepare registration packages for all attendees, receive payments, deposit. 

9. Handle onsite registration at all meetings. 

10. Make special arrangements for out-of-town speakers, presenters, etc. 

11. Coordinate all meeting activities, meeting room arrangements, meals, banquets and breaks with hotel. 

12. Review hotel bills and facilitate payment of legitimate bills.   

 

BUSINESS PARTNERS/SPONSORS  

1. Maintain Business Partner list and solicit for new partners.  

2. Solicit exhibitors for conference attendance. 

3. Send notices of meetings/conferences requesting exhibitor participation. 

4. Receive, record and deposit exhibitor fees. 

5. Coordinate with exhibit booth space with hotels and exhibitors. 

6. Coordinate with exhibit booth contractors on setting up and taking down booths. 

7. Coordinate exhibitor registrations, arrangements and work with exhibitors as needed during meeting to assure maximum opportunity for successful exhibitor show.   

8. Arrange for Business Partners recognition.   

 

TRAVEL (ALL TRAVEL MUST BE PRE-APPROVED BY THE PRESIDENT)  

1. Attend all regularly scheduled Association Executive Board Meetings, conferences / trainings, plus any additional meeting and/or trainings deemed necessary by the Association President.  

2. Travel as required to administer Association office.   

 

LEGISLATIVE CONFERENCE (National)  

1. Assist with arrangement of meetings with Congressional Members at Legislative Conference. 

2. Assist with creation and dissemination of Association Legislative Position Paper. 

3. Notify Association Members of activities at Legislative Conference.   

 

LEGISLATIVE (Local)  

1. Assist Association Legislative Chair in monitoring legislative issues and disseminating information to Association members.  

2. Assist with legislative meetings and/or receptions as determined by the Association President. 

3. Maintain legislative information on Association website.  

4. Notify Association members of relevant pending legislation.    

GENERAL DUTIES  

1. Coordinate Association activities with appropriate groups. 

2. Maintain official minute book for Association and post on website. 

3. Assist Nominating Committee and Secretary with nomination and election process as deemed necessary. 

4. Respond to correspondence and phone calls pertinent to Association business. 

5. Maintain office for the operations of Association. 

6. Communicate with members via website and electronic communications. 

7. Other duties as assigned.